Office Services Manager (Law Firm)
Burg Simpson Eldredge Hersh & Jardine PC Burg Simpson Eldredge Hersh & Jardine PC Englewood, CO Englewood, CO Full-time Full-time $50,000 - $60,000 a year $50,000 - $60,000 a year 5 days ago 5 days ago 5 days ago We are seeking a motivated and energetic Office Services Manager with a friendly, positive, client first attitude.
Burg Simpson's Office Services Department provides various administrative support to the Firm and its clients which includes copy, print, mail, hospitality, facilities, and reception services.
The Offices Services Manager is a hands-on position that leads the team's delivery of high-quality administrative services by providing Copy Center, Office Services, Off-Site Storage, and Facilities assistance to all personnel, in support of our clients, and by working collaboratively and cooperatively with others in a team-oriented environment.
Responsibilities of the position include:
Team Management Adherence to Firm processes and policies and standard operating procedures; Off-site storage management and oversight; Oversee workload/workflow as it pertains to daily operations; Act as first point of contact for Office Services Clerks; Coordinate staff coverage, as needed; Maintain appropriate ticketing logs, monitoring throughout the day for completion; Maintain kitchen and office supply inventory, order supplies, stock shelves, supply room, and copy/print stations; Coordinate service and repair of kitchen equipment; Coordinate special events, as needed; Manage vendor relationships; Maintain the highest level of customer service to all Office Services end users; and Work collaboratively with members of the Firm's management team.
Mail / Delivery Services Meter outgoing mail, including certified and registered mailers and parcels; Coordinate delivery of USPS mail to the post office every evening; Receive, record, and distribute parcels, using appropriate equipment; Distribute mail, newspapers/periodicals, and sort mail for interoffice delivery; and Prepare and handle deliveries and pickups across the Front Range.
Copy Center Services Perform copy functions, and coordinate use of outside copying vendors as necessary and appropriate; Estimate time and resources required for each project and prioritize by importance, coordinate as appropriate; Prepare binding, notebook, and hole punch projects; and Produce large document print and scanning jobs as required.
Facilities Services Communications with key contacts regarding building safety, cleaning services, remodeling projects, and building/equipment concerns; Upkeep of copy centers and stocking of general supplies, delivery of paper and basic daily maintenance; Hanging pictures; and Coordinate office moves.
Requirements for this position include:
2
years of professional Office Services related experience, preferably in a law firm setting; 5
years of experience supervising, training, and overseeing the work of others; Knowledge of law firm operations, policies, and procedures; Proficiency in Microsoft programs Word, Excel, PowerPoint & Outlook, Internet and other firm systems; Ability to lead and participate in a team, as well as work independently; Ability to multitask with attention to detail; Ability to organize and prioritize work and the work of others; Strong customer service attitude; Ability to resolve issues with professionalism and tact; Ability to work well in a demanding and fast-paced environment; Ability to lift or move up to 50 pounds; Ability to grasp, lift or carry packages on a standard wheeled cart with a load capacity of 75 lbs; A valid Colorado drivers' license; Proof of automobile insurance; and Reliable transportation for transporting files and other materials between offices and courthouses.
This is a full-time (in-office) and permanent position.
We offer access to excellent
Benefits:
health insurance, dental insurance, long-term disability, term life and AD&D, vision insurance short-term disability, dependent care/medical FSA, medical HSA, additional group accident and voluntary individual and family term life, AD&D, 401(k) retirement.
SALARY RANGE:
$50,000 - $60,000+, salary within the range is commensurate with the candidate's level of experience.
We are an equal opportunity employer.
We value a diverse workforce and an inclusive culture.
We encourage applications from all qualified individuals without regard to any protected status, including but not limited to race, color, religion, gender, sex (including pregnancy and gender identity or expression), age, national origin, marital status, citizenship, disability, and veteran status.
We make every effort to ensure that our recruitment and employment provide all qualified persons, including persons with disabilities, with full opportunities for employment in all positions.
Job Type:
Full-time Pay:
$50,000.
00 - $60,000.
00 per year
Benefits:
401(k) Dental insurance Employee assistance program Flexible spending account Health insurance Health savings account Life insurance Paid time off Vision insurance Schedule:
Monday to Friday Supplemental pay types:
Bonus pay Application Question(s):
Are you able to lift or move up to 50 pounds?
Experience:
Office Services:
2 years (Required) supervising and training staff:
5 years (Required) Law Firm:
1 year (Preferred) License/Certification:
Driver's License (Required) Work Location:
In person.
Estimated Salary: $20 to $28 per hour based on qualifications.
Burg Simpson's Office Services Department provides various administrative support to the Firm and its clients which includes copy, print, mail, hospitality, facilities, and reception services.
The Offices Services Manager is a hands-on position that leads the team's delivery of high-quality administrative services by providing Copy Center, Office Services, Off-Site Storage, and Facilities assistance to all personnel, in support of our clients, and by working collaboratively and cooperatively with others in a team-oriented environment.
Responsibilities of the position include:
Team Management Adherence to Firm processes and policies and standard operating procedures; Off-site storage management and oversight; Oversee workload/workflow as it pertains to daily operations; Act as first point of contact for Office Services Clerks; Coordinate staff coverage, as needed; Maintain appropriate ticketing logs, monitoring throughout the day for completion; Maintain kitchen and office supply inventory, order supplies, stock shelves, supply room, and copy/print stations; Coordinate service and repair of kitchen equipment; Coordinate special events, as needed; Manage vendor relationships; Maintain the highest level of customer service to all Office Services end users; and Work collaboratively with members of the Firm's management team.
Mail / Delivery Services Meter outgoing mail, including certified and registered mailers and parcels; Coordinate delivery of USPS mail to the post office every evening; Receive, record, and distribute parcels, using appropriate equipment; Distribute mail, newspapers/periodicals, and sort mail for interoffice delivery; and Prepare and handle deliveries and pickups across the Front Range.
Copy Center Services Perform copy functions, and coordinate use of outside copying vendors as necessary and appropriate; Estimate time and resources required for each project and prioritize by importance, coordinate as appropriate; Prepare binding, notebook, and hole punch projects; and Produce large document print and scanning jobs as required.
Facilities Services Communications with key contacts regarding building safety, cleaning services, remodeling projects, and building/equipment concerns; Upkeep of copy centers and stocking of general supplies, delivery of paper and basic daily maintenance; Hanging pictures; and Coordinate office moves.
Requirements for this position include:
2
years of professional Office Services related experience, preferably in a law firm setting; 5
years of experience supervising, training, and overseeing the work of others; Knowledge of law firm operations, policies, and procedures; Proficiency in Microsoft programs Word, Excel, PowerPoint & Outlook, Internet and other firm systems; Ability to lead and participate in a team, as well as work independently; Ability to multitask with attention to detail; Ability to organize and prioritize work and the work of others; Strong customer service attitude; Ability to resolve issues with professionalism and tact; Ability to work well in a demanding and fast-paced environment; Ability to lift or move up to 50 pounds; Ability to grasp, lift or carry packages on a standard wheeled cart with a load capacity of 75 lbs; A valid Colorado drivers' license; Proof of automobile insurance; and Reliable transportation for transporting files and other materials between offices and courthouses.
This is a full-time (in-office) and permanent position.
We offer access to excellent
Benefits:
health insurance, dental insurance, long-term disability, term life and AD&D, vision insurance short-term disability, dependent care/medical FSA, medical HSA, additional group accident and voluntary individual and family term life, AD&D, 401(k) retirement.
SALARY RANGE:
$50,000 - $60,000+, salary within the range is commensurate with the candidate's level of experience.
We are an equal opportunity employer.
We value a diverse workforce and an inclusive culture.
We encourage applications from all qualified individuals without regard to any protected status, including but not limited to race, color, religion, gender, sex (including pregnancy and gender identity or expression), age, national origin, marital status, citizenship, disability, and veteran status.
We make every effort to ensure that our recruitment and employment provide all qualified persons, including persons with disabilities, with full opportunities for employment in all positions.
Job Type:
Full-time Pay:
$50,000.
00 - $60,000.
00 per year
Benefits:
401(k) Dental insurance Employee assistance program Flexible spending account Health insurance Health savings account Life insurance Paid time off Vision insurance Schedule:
Monday to Friday Supplemental pay types:
Bonus pay Application Question(s):
Are you able to lift or move up to 50 pounds?
Experience:
Office Services:
2 years (Required) supervising and training staff:
5 years (Required) Law Firm:
1 year (Preferred) License/Certification:
Driver's License (Required) Work Location:
In person.
Estimated Salary: $20 to $28 per hour based on qualifications.
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